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Accounts Payable Assistant

  • Location: Cheltenham
  • Salary: Dependent on experience
  • Job Type:Contract

Posted almost 3 years ago

  • Sector: Defence
  • Contact: Deborah Power
  • Contact Email: dpower@nrl.co.uk
  • Contact Phone: 01942 323277
  • Duration: 9 months
  • Start Date: ASAP
  • Expiry Date: 07 June 2021
  • Job Ref: 1035956
Accounts Payable Assistant

Location: Staverton

About the role

NRL are currently looking for an Accounts Payable Assistant for a 9 month contract. The role will be reporting to the Finance Manager and Financial Accountant, and will support the team on all account payable aspects to help produce the monthly reporting results within the business.

Key outputs/deliverables will be (but not limited to):
  • Register purchase invoices and credit notes onto accounting system, matching against purchase orders where appropriate. 
  • Proactive reconciliation of supplier statements.
  • Resolve any supplier queries or discrepancies; and escalate where necessary.
  • Review employee expense claims. Filter Spreadsheets & Code to relevant cost centres.
  • Generate required (supplier, employees, foreign currency) payment runs  for approval, ensuring critical invoices are approved and settled in line with due dates 
  • Work with the management accountant team to ensure invoices are coded to the correct general ledger codes
  • Open, sort and deliver post received.  Monitor and action emails received in the accounts payable in-boxes.
  • Scan and file all approved invoices by statutory company

Knowledge, Qualifications and Experience:
  • Previous experience in accounts payable is required (5 years)
  • Strong self-management skills
  • Proactive in approach, building relationships within the business and with suppliers.
  • Ability to organise data in Excel at a highly proficient level, ie using VLookups and pivot tables.
  • Understand and manipulate data to present clear and concise journal outputs
  • Ability to ensure deadlines and targets are achieved or surpassed.
  • Strong cross-functional networking and collaboration skills
  • Working knowledge of Sage X3 and Concur are an advantage but not essential
  • Capability to plan, organise and priorities effectively in order to meet deadlines