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Department Administrator / Team Coordinator

  • Location: London
  • Salary: £40000 - £50000 per annum
  • Job Type:Permanent

Posted 15 days ago

  • Sector: Renewables
  • Contact: Relyn Winter
  • Contact Email:
  • Contact Phone: 0191 415 3300
  • Start Date: 2022-09-05
  • Expiry Date: 01 September 2022
  • Job Ref: NRL - London

NRL is currently looking for a Department Administrator /Team Coordinator for a permanent role to support our client in Renewable industry.

Key Responsibilities

  • Support and partner the BD team on a daily basis 

  • Fulfil administrative tasks for the BD Team such as rigorous diary management, travel arrangements and expense processing 

  • Arrange and coordinate other meeting logistics and briefs to ensure that the BD team is prepared for both external and internal meetings 

  • Coordinate and contribute to the organisation of BD Management Committee and other management meetings, workshops and events at UK or Norway locations (and elsewhere) as required 

  • BD MC meetings: Coordinate and prepare meeting agendas, verifying documentation, distributing pre- read and managing all practicalities including inviting presenters 

  • Close collaboration with the BD Management Committee and other parts of the organisation to facilitate the day-to-day running  

  • Contribute to information management, including structuring, establishing and maintaining online collaboration tools 

  • Requisitioning of services, follow-up deliverables (services) and control of invoices 

  • Focal point for general administrative matters to support the corporate Business Development Area  

Key Interfaces 

The main stakeholder and working arenas to be successful in this position are as follows: 

  • Business Development Management Committee (BD MC) 

  • Administrative Services network (peers) for Business Development area and globally 

Required Competence

  • Demonstrable experience from working in a similar position in a large, matrix organisation 

  • Confident in using a range of digital tools (including across Microsoft 365 suite) to perform role 

Personal Qualities

  • Ability to multi-task, work independently in an environment with many contributors and stakeholders 

  • Highly Curious and energised by being part of the energy transition 

  • Nimble with ability to build trusted working relationships in a complex organisational context 

  • Cooperative and flexible attitude with a high degree of “team spirit”, balanced with ability to constructively challenge and suggest improvements where opportunities for greater efficiency are found 

  • Ability to take initiative to solve problems and drive solutions, prioritise on behalf of others and stay cool under pressure 

  • Pro-active and solution oriented with a structured and hands-on working style with ability to follow items through to completion, coaching and supporting others where necessary 

  • Ability to give and receive constructive feedback 

  • Ability to listen, capture different opinions and suggest solutions 

  • Demonstrate patience, dedication and endurance 

  • Solid business understanding, commercial and strategic awareness 

  • Excellent oral and written communications skills