Role Responsibilities:
- Control of critical documents via a shared drive
- Coordination and management of project controls/ documentation
- Submission and tracking of project documentation including Task Orders, Reports, Letters, etc.
- Following up with members of the team on internal and external deliverables and raising concerns on delays with the Commission Manager
- Coordination and management of weekly timesheets
- General administration duties including, filing, reporting etc
- Attendances at project meetings, record actions and the preparation of meeting notes
- Drafting of reports and presentations for issue internally and externally
- Compiling dashboards and liaising with contributions to meet deadlines
- To maintain a knowledge on the status of the project documentation at all times and be able to report internally;
- Support the Commission Manager and ensure effective management of contracts including progress reporting
- Draft communications and correspondence to contractors
- To liaise with other teams and within the wider business and other key stakeholders
- Manage day to day administrative duties and ensuring procured for internal processes are in place and kept up to date; and
- Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
Role Requirements:
- A minimum level 6 qualification recognised by the National Framework of Qualifications/Quality or equivalent plus postgraduate experience in their area of expertise.
- Good team player
- Analytical, numerate and self-motivated
- Excellent written and verbal communication skills
- Ability to prioritise, to achieve deadlines and to work with minimal supervision
- Demonstrate initiative with managing workload
- Strong interpersonal skills
- Good experience and knowledge of project administration, ideally in a multidisciplinary environment
- A good understanding of the Microsoft platform and applications particularly Project, Excel and Word.
What’s in it for you:
- Competitive hourly rate
- Stable contract duration
- Opportunity to work with an exciting and expanding engineering consultancy