Role Responsibilities:
- The procurement of materials and equipment of the required quality at lowest cost consistent with material requisitions, departmental and project requirements and at correct delivery point within scheduled time limits
- Deliver the goods to/on site on time
- Comply with code of business conduct and ethics, corporate policies, procedures and work practices.
- Coordinate with the Client’s procurement representative and Project Manager and maintains good relations.
- Develop contacts with Suppliers' personnel. Maintain the respect of Suppliers and their representatives by adherence to code of conduct and business ethics, corporate policies, procedures and work practices.
- Input all progress data to Material Management System and ensure these are up-to-date
- Prepare and issue Procurement Plans and obtain necessary approvals.
- Prepare and issue quotation requests, progress, check and evaluate quotations.
- Prepare quotation summaries, and quotation summary variations and make recommendations. Ensure recommended Supplier’s final price on quotation summaries is under budget and delivery is within required on site dates.
- Submit quotation summaries after technical approval to authorised Procurement Personnel for approval. Distribute as required by the Project Procurement Execution Plan.
- Provide post order management that facilitates “on time” delivery of goods.
- Check that supplier’s documentation index specified in the purchase order is received on schedule. Expedite as required.
- Obtain all required Supplier drawings, documents, data books, manuals etc at the required time and in the specified quantities. Expedite as required.
- Check that critical supplier data specified in the purchase order is received on schedule. Expedite as required.
- Prepare any necessary order variation summaries, obtain approval and issue amendments to orders.
- Progress and expedite all supplier drawings, documentation, equipment and material in accordance with approved project procedures.
- Check the submittal dates specified in the supplier document index are consistent with the dates detailed in the supplier production schedule. If necessary, expedite supplier for resolution if any inconsistencies are discovered.
- Issue Expediting Requests and maintain liaison as necessary with the Expediting group for the external expediting of Suppliers to achieve deliveries in accordance with project requirements.
- Liaise with the Inspection group or other inspection organisation to obtain inspection of equipment and materials
Role Requirements:
Technical Expertise
- Has very good knowledge of purchasing and expediting techniques and how they are applied. Actively seeks to further develop knowledge of engineering process, manufacturing process and product knowledge.
- Has very good understanding of the commercial imperatives for purchase orders. Understands and evaluates threats to the commercial position of the company and client and develops plans to mitigate commercial risks. Has basic knowledge of terms and conditions of purchase to evaluate supplier exceptions and seek agreement.
- Uses various sources of information to produce clear and concise project procurement plans.
- Analyses and evaluates supplier commercial quotations and provides clear and concise quotation evaluation reports for approval. Analyses various sources of information (e.g. supplier monthly reports, production schedules, inspection/expediting reports etc) to identify trends, issues and risks to the project. Effectively communicates findings to management.
- Responsible for updating the material management system with pre and post order information. Ensures any critical issues and risks are reported to management. Provides input to weekly and monthly procurement management reports.
- Executes work in accordance with current corporate policies, procedures and work practices. Effectively uses and updates materials management system.
- Understands and supports Strategic Destination and business objectives. Actively seeks to further develop a network both within and outside of procurement department. Works to establish and maintain supplier relationships. Seeks to develop networks within customer organisations. Has basic knowledge of the market place and delivery / price trends.
What’s in it for you:
- Stable contract duration
- Competitive hourly rate