About the role:
**Key Accountabilities:**
- Administrator for the site `MOC' (Management of Change) Register which is used to record all pesonnnel and organisational changes.
- Produce MOC report for Management Team as and when required.
- Carry out checks in meeting rooms to ensure rooms are safe, neat and tidy enough for use. Replenish leaflets, notices and meeting room consumables as necessary.
- Report GBC building maintenance issues / requirements to Facilities Management Team.
- Manage stock of safety equipment (PPE) for visitors going out on site with Refinery Management Team / other people departments located in the GBC Building.
- Ensure stationery equipment and materials are available to GBC building by managing and ordering required items.
- Office Machinery / Equipment (e.g. copiers, etc.) - ensure any faults are reported via the appropriate channels and consumables ordered and replaced as necessary.
- Provide administrative support to staff within the building.
- Produce relevant documents, presentations, spreadsheets, etc. that are finished to a high standard and adhere to company branding guidelines.
- Point of contact for invoicing and receipting payments ensuring audit trail.
- Manage verbal and written communication for both internal and external people ensuring all queries are dealt with effectively.
What you will need?
**Required**
- Strong IT skills including MS Office packages
- Planning and Organisation Skills
- Ability to persuade and influence
- Excellent team working and networking skills peers, managers and external contacts
- Ability to prioritise incoming material and to anticipate the managers requirements and determine what can be actioned or referred in their absence
**Desirable**
- HNC or equivalent in Business Administration or relevant site working experience
- Ability to work with minimal supervision, under pressure and intelligently to assess and anticipate the requirements of the Leadership Team
- A Quality or Document Control background in Oil & Gas would be an advantage
- Experience in Alfresco and Maximo would be desirable but not essential
- Knowledge of Work packs would be advantageous
What’s in it for you?
-Join a busy project.
-Attractive local rate.
The NRL Group connect global engineering companies with the right people to bring their projects to life. Supporting contracting companies with their energy transition plans and working with our clients to build a cleaner, greener future.
We welcome applications from every walk of life and are committed to driving diversity within the industries we support, as a certified Inclusive Recruiter and armed forces friendly employer. We’re committed to making online job searches safe, you can find out more by searching for JobsAware.