Administrative Assistant

On behalf of our client, NRL are recruiting for an Admin Assistant to join a major project based in Leatherhead.

This is a varied project administration role, supporting the wider team with document control, reporting, office coordination and day-to-day project activities.

About You You will be an organised and proactive administrator who is comfortable managing multiple tasks and supporting a busy project team. Strong attention to detail, communication and organisational skills will be important for this position.

Interested? If you are interested in this opportunity, please send an up-to-date CV and contact telephone number to joanna.davies@nrl.co.uk.

Location: Leatherhead, KT22 7NL
Contract: 10 months

Working pattern: Monday to Friday, fully office based.  No hybrid working

Key Responsibilities

• Manage and maintain project trackers, ensuring information is accurate and up to date
• Monitor tracker actions, escalate where required and provide weekly reports to Hiring Managers
• Maintain project team lists and weekly distribution lists across three offices
• Manage floor plans, address changes and forward planning
• Monitor holiday schedules and identify potential overlaps within disciplines
• Manage client correspondence, including numbering, logging and filing
• Organise project events, celebrations, VIP visits and catering
• Coordinate quarterly Mentimeter surveys
• Manage general office supplies and printer requirements
• Coordinate additional workplace equipment and requirements for team members
• Liaise with IT regarding technical issues
• Ensure conference rooms remain tidy and equipment is operational
• Liaise with relevant facilities teams regarding office, maintenance and security issues

The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.
 
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