Our client is seeking a Receptionist to work at their Woking office. The role involves a 12-month initial contract, with the potential for extension or conversion to a permanent position.
Responsibilities:
Reception Duties:
Welcome clients and guests.
Handle incoming phone calls by answering, screening, and forwarding them.
Provide accurate information in person and via phone/email.
Maintain office security protocols, including monitoring the logbook and issuing visitor badges.
Keep the reception area tidy and well-presented, stocked with necessary stationery and materials.
Manage meeting rooms, ensuring they are set up for scheduled meetings.
Coordinate catering for meetings, including coffee/tea service and ordering lunches.
Receive, sort, and distribute daily mail and deliveries.
Arrange courier collections as needed.
Handle taxi bookings.
Manage stationery supplies.
Oversee PPE (Personal Protective Equipment) stock and orders.
Organize fruit and milk purchases for the office.
Admin Assistant Duties:
Assist with staff onboarding (IT kit setup, access passes, system access).
Handle new supplier requests.
Coordinate staff collections and cards.
Arrange lunches and beverages for meetings.
Book travel and accommodation through the corporate travel company.
Format CVs according to company standards.
Support new start inductions.
Assist with clearing out and archiving old paperwork to maintain an agile and clear desk environment.
Maintain a log of staff parking allocations.
Our client and NRL are committed to fostering a diverse and inclusive community where everyone can be themselves, thrive, and grow. Their family-friendly and flexible employment policies begin from day one.
About NRL
The NRL Group connect global engineering companies with the right people to bring their projects to life. Supporting contracting companies with their energy transition plans and working with our clients to build a cleaner, greener future.
We welcome applications from every walk of life and are committed to driving diversity within the industries we support, as a certified Inclusive Recruiter and armed forces friendly employer. We’re committed to making online job searches safe, you can find out more by searching for JobsAware.