Operations Coordinator

Job Title
Operations Coordinator


Summary
We’re seeking an experienced Operations Coordinator to manage Ship-to-Ship (STS) transfer schedules and related operational processes in São Paulo, Brazil. This role is ideal for someone with strong organisational skills, a background in maritime or offshore operations, and fluency in both Portuguese and English. Be part of a growing operation that values precision, compliance, and teamwork.


Location and Working Pattern
Office-based in São Paulo, Brazil. Full-time Permanent role.


Client Overview
Our client operates in the oil and gas sector, delivering critical maritime services that ensure safe and compliant transfer operations. This is a fantastic opportunity to join a trusted name in global marine logistics.


Responsibilities

• Plan and coordinate STS operation schedules, including nominating vessels, Mooring Masters, POAC and support equipment
• Prepare and control Joint Plan of Operation (JPO), risk assessments and operational checklists
• Liaise with shipowners, charterers, agents and port/terminal representatives for vessel compatibility and ETAs
• Coordinate communications and notifications to Capitania dos Portos (DPC), ANP and IBAMA as per regulations
• Track equipment certification status and manage renewals (fenders, hoses, mooring lines)
• Maintain accurate operational records and evidence files in line with company procedures
• Support post-operation reporting, including incidents and near-miss registers
• Provide on-call operational support outside office hours on a rotational basis

Must-have Requirements

• Degree or technical qualification in Nautical Sciences, Maritime Operations, Logistics, or a related field
• Experience in ship agency, port operations, offshore operations, or maritime coordination
• Strong knowledge of Brazilian maritime regulatory requirements (NORMAM and Capitania dos Portos)
• Fluent in Portuguese and English, both spoken and written
• Proficient in MS Office (Word, Excel, Outlook)

Nice-to-have Skills

• Previous experience as Brazilian Navy Officer or ex-Merchant Marine personnel
• Familiarity with structured documentation and compliance systems

Apply Now
If you have the required skills and experience, we’d love to hear from you. Apply today and take the next step in your maritime operations career.

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