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Project Secretary

  • Location: Woking, GU21 6DH
  • Salary: £15 - £20 per hour
  • Job Type:Contract

Posted over 1 year ago

  • Sector: Non-core sector
  • Contact: Alisha Adair
  • Contact Email: Alisha.Adair@nrl.co.uk
  • Contact Phone: 01942 323277
  • Start Date: 05 December 2023
  • Expiry Date: 10 December 2023
  • Job Ref: V-165522

About the Job:

This position is for a 12 month contract Project Secretary /Admin Assistant with potential to extend. The role will fulfill tasks related to supporting the project client team and some administration tasks as required. Although the main tasks are listed below this list should not be viewed as exhaustive and other similar types of tasks may also be required as instructed by the project team.


Your Responsibilities:

Reception Duties:

  • Greet clients and guests, including organising parking as required

  • Ensure project team area is tidy and presentable, with all necessary stationery and material (i.e. pens, forms and brochures)

  • Look after meeting rooms, including ensure all rooms are set up ready for meetings

  • Arrange catering for meetings, including making and setting up coffee/teas etc., ordering in and setting up lunches

  • Receive, sort, and distribute daily mail/deliveries

  • Arrange courier collections as required

  • Order taxis and keep log of bookings

  • Order stationery and issue stationary to staff

  • Arrange catering sundries for the office including tea, coffee, sugar, milk, fruit etc

  • Assist with onboarding staff (sorting out IT kit, arranging access passes, and arranging access to all the systems that are required for a new start, escalating/chasing requests if required)

  • Arrange travel and accommodation via the corporate travel company

  • Assist with new start inductions

  • Support with the clearing out and archiving of old paperwork to help office maintain agile and clear desk status

  • Maintain log of staff parking allocations

  • Support review, checking and formatting of project documentation



Your Knowledge/Skills, Education, and Experience:

Qualification/Certification:

  • Administrative qualification beneficial but not required

  • First Aid certification beneficial but not required



Key Requirements:

  • Excellent organizational skills

  • Previous administrative/ project secretarial experience is beneficial.

  • Excellent communication skills



About NRL

The NRL Group connect global engineering companies with the right people to bring their projects to life. Supporting contracting companies with their energy transition plans and working with our clients to build a cleaner, greener future.

We welcome applications from every walk of life and are committed to driving diversity within the industries we support, as a certified Inclusive Recruiter and armed forces friendly employer. We’re committed to making online job searches safe, you can find out more by searching for JobsAware.