Business Services Manager

Business Services Manager - Malabo, Equatorial Guinea

Responsible for:

Responsible for overseeing all local financial operations in Equatorial Guinea Branch

Main purpose of role:

Oversee branch administration, supporting the Country Manager.

Direct report – Accounting Lead in country.

Key Accountabilities / Responsibilities:

General:

• Support the Country Manager with day-to-day activities as required.

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Service Delivery:

• Develop and sustain professional working relationships with relevant stakeholders in the client (e.g. Director of Shared Services, Financial and Planning Manager, Commercial Manager and Accounting Manager) as well as colleagues from internal support functions.

• Challenge and support the project team in building good working relationships with the appropriate client teams/personnel.

• Drive an environment of continuous improvement with respect to the communication and processes between Petrofac and its client.

• In conjunction with the Country Manager, oversee the supervision of personnel, which includes work allocation, training, and problem resolution; evaluate performance and make recommendations for personnel actions; motivate employees to achieve peak productivity and performance.

• Develop employees within the team, providing leadership as well as the setting of appropriate objectives. Identify gaps in the knowledge of team members and to put in place training systems and processes to ensure that these are closed.

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Finance:

• Keep abreast of laws and regulations that apply to all aspects of the operations and maintain up-to-date compliance with local tax and accounting requirements.

• Oversee the maintenance of the general book of accounts and ensure its conformance with standard accounting practices and integrity of data, including Petrofac’s financial control framework and policies.

• Oversee the analysis of financial data

• Oversee the development of financial reporting, internally and externally, as required.

• Oversee the development and maintenance of annual budgets / budget monitoring systems.

• Review and validate tax declarations (all forms of corporate and employee related taxes) before submissions and ensure client approval where applicable and filed on time, accurately.

• Ensure logistics trackers are kept up to date for personnel movement, that it is appropriately monitored and reported to internal and external tax department to file accurate tax filings as needed

• Where required, liaise with external auditors and advisers on finalisation of audited financial statements and tax matters.

• Management of cash to ensure the project maintains a positive net cash flow throughout, monitoring and maintaining and, where relevant, interfacing with the client regarding expenditure in relation to the escrow account.

• Oversee and support the approval of Petrofac invoices by the client each month.

• As required, monitor and approve expenditures throughout the budgetary period.

• Ensure entity registration status is maintained in compliance with local regulations.

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Commercial:

• Work closely with the functional managers and leads (project controls/commercial and supply chain) to develop and maintain first class project support services.

• Ensure that full commercial close out is performed on all workscopes through project control teams including CTR management and supplier PO management. Ensure The Company receives full contractual entitlement and recovers receivable funds on time to improve business cash flow.

• Identify and report on key risks and issues that may impact Petrofac commercial performance and ensure that these risks are escalated and included on the risk register

• Ensure checking and approval of all invoicing ahead of client submission.

• Ensure time allocation (personnel time recording) moves are fully justifiable and approved by Commercial Manager before any hour transfers takes place

Problem Solving:

This role requires solving complex financial challenges by interpreting data trends, identifying budget discrepancies, and devising strategic solutions that align with organisational goals.

Person Specification:

Knowledge & Qualifications:

• Degree qualified in one of the following: Finance, Business Management, Project Controls, Quantity Surveying (preferably holds a post-graduate accounting qualification, preferably as a Chartered Accountant).

• Minimum of 10 years of experience, including five years in a similar position within large organisations (preferably holds 20 years’ experience).

• Up-to-date knowledge of financial laws, compliance regulations, and corporate taxation.

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Skills & Competencies:

• 10 years’ experience within the upstream Oil and Gas industry

• 10 years’ experience of working for IOC and/or Tier 1 service companies within Integrated Service Contracts is preferred

• Experience working in Africa / West Africa is preferred

• Excellent communication and presentation skills.

• Self-starter with the ability to work under own initiative and meet tight deadlines

• Proven client interaction

• Negotiation Skills

• Commercial contracts experience

• Analytical skills for interpreting financial data and forecasting trends.

• Proficiency in budget monitoring, expenditure oversight, and financial reporting.

• Leadership abilities to manage a team, allocate work, and resolve issues.

• Problem-solving skills for identifying issues (e.g. with budgets or processes) and providing alternative solutions.

About NRL
The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.

We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.