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I am recruiting for a Procurement Administrator in Dartford experienced with COINS to support the administration function and responsibilities of handling procurement tasks related to HQ supplies and IT hardware orders. 6 months contract, hourly rate is based on experience.
Key Responsibilities:
- Maintain and update internal databases and procurement records accurately.
- Manage and file documentation including purchase orders, delivery notes, and invoices.
- Support with general office administration including correspondence, scheduling, and filing.
- Assist in preparing reports and documentation for internal stakeholders.
- Liaise with internal departments to ensure efficient communication and coordination.
- Raise and process purchase orders for HQ consumables, office supplies, and IT hardware.
- Source and liaise with approved suppliers to obtain competitive quotes and ensure timely deliveries.
- Track and monitor order statuses, deliveries, and resolve any supply issues or discrepancies.
- Work with the IT department to ensure timely procurement of equipment aligned with business needs.
- Assist in reviewing supplier performance and maintaining supplier records.
- Utilize the COINS system for procurement tasks (training will be provided).
- Support in maintaining accurate system records and generating relevant reports as required.
- Previous experience in an administrative role is essential.
- Exposure to procurement or purchasing duties is desirable but not essential.
- Strong attention to detail and organizational skills.
- Good communication and interpersonal abilities.
- Ability to manage multiple tasks and meet deadlines.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Experience with COINS or similar procurement/ERP systems (training provided).
- Knowledge of basic procurement practices or supplier management.
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