- Responsible for establishing/maintaining or adhering to the specific PMO governance, processes and procedures across a project
- Establish the project baseline position in terms of scope/cost /schedule and the ongoing governance control of these.
- Manage scheduling staff to develop, manage, revise, and analyse integrated project schedules including all phases of project execution
- Manage project controls staff to provide cost management/change management/risk & opportunity management and document management provision.
- Provision of regular management reporting both internal and external to the project to provide relevant, accurate and reliable information on the status and forecast of the project.
Additional Key Accountabilities:
- Managing stakeholders, taking account of their levels of influence and particular interests
- Establishing governance reviews at appropriate points during the project lifecycle
- Planning and controlling of finances
- Gathering independent evidence to provide confidence that the project is likely to achieve the success criteria
- Collation of lessons learned and onward communication to business process owners.
- Develop , implement and update resource allocations plans taking account of availabilities and scheduling
- Integration and alignment of project control toolsets
- Deputise for the Project Manager
- Ensure that PMO requirements are flowed down into the supply chain
- Planning and tracking of benefits
- Schedule and Cost Risk analysis inputs/outputs
- Develop and mentor staff ensuring succession planning is in place
- Attending and contributing to communities of practise or forums
Key Outputs / Deliverables: Business Unit
- Input into Delivery/Project/Programme Execution plan
- Project Baseline packs
- Control Account Plans
- Risk and Opportunity Registers
- Master Deliverable Register
- Weekly Project Progress Reports
- Monthly project reports accurately reflecting the project status in terms of HSSE, Quality, Schedule and Cost;
- Formal minutes/actions from key meetings
- Lessons learned outputs
- Project Close out reports
Leadership Responsibilities and Accountabilities:
- Leading Self: Is a role model, demonstrating Cavendish principles, promoting health, safety and wellbeing, respect and inclusion
- Leading Others: Owns the performance and development of their team members, including effective and ongoing communication and feedback
- Leading Resources: Responsible for effective planning and organisation of resources to deliver on customer promises
- Extensive recent and relevant experience in a similar environment / business sector
- Extensive experience in a PMO position
- Awareness of various contracting methodologies (e.g. FIDIC/NEC3, NEC4/JCT etc…)
- Full project lifecycle experience from bid phase through to close out.
- Have expert knowledge of PMO toolsets and the integration of these
- A bachelor's degree in engineering / project / construction management or a related field;
- A postgraduate qualification is also desirable, as is membership in a professional body;
- Ideally APM qualified preferably to Chartered Project Professional (ChPP)
Key Technical Skills:
Proficient (applies the competence independently, primarily in complex situations , supervises others applying the competence , has a detailed knowledge in complex situations and can critically evaluate and adapt as required) in the following APM competencies –
- Requirements Management - the ability to prepare and maintain definitions of the requirements through the project lifecycle including document management of deliverables.
- Schedule Management – The process for developing , baselining and monitoring of an integrated schedule to inform the direction of the project
- Budgeting and Cost Control – the process for setting agreed budgets and the control of forecast and actual costs against that budget. Use of tolerances and performance management
- Risk, opportunity and issue management – Risk and opportunity identification techniques and the ongoing management and control techniques throughout the project
- Frameworks and methodologies – the appropriate adoption of specific frameworks and methodologies for the management of projects and tailoring of these.
- Change Control – the features of a rigorous change control process , and how to establish, implement and maintain a change control process
- Team Management – Different styles of communication and how these can be adapted to the particular circumstances and needs of the project.
- Contract Management - The nature of contracts and statements of work, and the implications for the contracting organisations and the suppliers into this. Negotiating and managing contract variances
- Reviews – the legal, regulatory and organisational requirements for review, the range of factors that need to be evaluated during reviews, and how these may vary throughout the lifecycle of the project
- Governance arrangements (including quality) – the organisational and project specific processes, standards and guidelines for the governance of projects, including the process of initiation, review, handover and close out
- A bachelor's degree in engineering / project / construction management or a related field (or equivalent