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Site Administrator

  • Location: Tewkesbury, Gloucestershire, England
  • Salary: Competitive
  • Job Type:Contract

Posted 13 days ago

  • Sector: Defence
  • Contact: Emma Lamb
  • Contact Email:
  • Contact Phone: 01942 323277
  • Start Date: ASAP
  • Expiry Date: 12 August 2021
  • Job Ref: 1036775
We are currently recruiting for a Site Administrator to work on a contract basis for one of our clients at DSG Ashchurch, Tewkesbury. This role performs the site administration tasks necessary to ensure local administration necessary for the smooth running of sites is undertaken. The role works closely with the HR Administration team, Site Managers and Workshop Managers.

Main Tasks:
What the post holder has Responsibility for;
  • People
    • Build close working relationships with Operations and other functions (including Workshops, Customer Services, HR, Finance) to deliver a joined up administration service
    • Communicate effectively with customer representatives
  • Tools
    • Knowledge of how to use IT systems – e.g. Microsoft products including SharePoint, Clockwise
  • Process
    • Liaise with HR Administration to ensure a joined up administration service is in place.
    • Deliver site induction to new starters.
    • Travel administration.
    • Administration of diary / keys of pool cars.
    • Fuel card administration.
    • Create and issue cascade briefs to Supervisors / Workshop managers.
    • Update and administer site notice boards.
    • Administration of post.
    • Administration of trackers including risk registers / business continuity / safety.
    • Occupational health registers / visits administration.
    • Site pass creation, control of building entry systems.
    • Stationery control, ordering.
    • Administration tasks including e.g. notes of meetings.
    • Ad-hoc admin support.
    • Adhere to company processes supporting on-going ISO 9001 (2015) certification
The post holder has Accountability for;
  • Employing consistent administration process.
  • Ensuring continuous improvement (CI) initiatives are adopted
  • Ensuring H&S standards are followed including use of PPE, safe working areas and near miss reporting.
The post holder has delegated Authority for;
  • Authority to request transport and travel requirements (pool cars, hotels etc.)
  • Authority to submit IT requests
  • Authority to request ad-hoc purchases in line with delegated authority limits
  • Authority to update Learning Management System (LMS)
  • Authority to request training needs
The post holder will be measured by indictors including;
  • Link into SPC KPIs
  • Output at rate as defined by internal effectiveness monitoring
Technical Experience and Qualifications:
  • Educated to Level 2 in National Qualification Framework (NQF) as a minimum (GCSE grade C or above, level 1 National Vocational qualification (NVQ), Level 1 diploma ) - Essential
  • Experienced or competent user of an ERP system (e.g. Baan, SAP, IFS)