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Facilities Coordinator

  • Location: Galway
  • Salary: Competitive
  • Job Type:Temporary

Posted 17 days ago

  • Sector: Infrastructure
  • Contact: Steven Garland
  • Contact Email: Steven.Garland@nrl.ie
  • Contact Phone: +353 (87) 662 4838
  • Start Date: ASAP
  • Expiry Date: 30 May 2021
  • Job Ref: 1035815
NRL are recruiting for a Part Time Facilities Coordinator to work with a leading energy and services client of ours, based in Galway.


Role Responsibilities
  • Support the Workflow Performance Manager and Management in the coordination, delivery and compliance of FM services
  • Subcontractor management
  • Some Health & Safety duties and document management
  • Service performance audits i.e cleaning
  • Raising quotes & breakdowns for chargeable works
  • Requesting customer purchase orders
  • Raising of quotations to the customer in a timely manner and in a professional form.
  • Respond and action emails in a timely manner in a professional form. This includes taking action to tasks which have been requested via email in a timely manner.
  • Preparing documents and reports for Management and/or the customer as requested.
  • Service records documentation filing in hard copy and electronically
  • Support the Helpdesk / Workflow Management with any supporting information they require such as lead time on parts etc and keep informed of all ETA’s so the CAFM (PLANON) system can be subsequently updated.
  • Action all supplier and subcontractor quotes in a timely manner.
  • Assist in the management of the monthly SLA/KPI sheet.
  • Provide regular and professional feedback and updates to the customer as required.
  • Attend internal and external meetings as requested by Management.
  • Processing / managing deliveries into the Office.
  • Carry out any other tasks requested by Management.
  • Achieve deadlines.
  • To comply fully with the requirements of the Company’s Policies and Procedures.
  • To represent the company, its values and standards as laid out in the company handbook in all aspects of duties.

Role Requirements
  • Good level of education.
  • Microsoft packages to include Word and Excel.
  • Good keyboard skills – fast and accurate.
  • Good grammar and spelling.
  • Confident and professional manner.
  • Good interpersonal skill.
  • The ability to work well under pressure.
  • Excellent organisational skills.
  • Facilities Management and services coordination
  • General administration ideally in a facilities management environment
  • Professional and polite.
  • Positive attitude and enjoys a challenge.
  • Flexible and highly motivated.
  • Must be able to work well under pressure
  • Punctual, reliable and trustworthy.
 

What is in it for you?
  • Competitive salary and comprehensive benefits package
  • Long contract