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Office Manager

  • Location: London
  • Salary: Competitive
  • Job Type:Contract

Posted 9 days ago

  • Sector: Infrastructure
  • Contact: Tristan Walker
  • Contact Email: twalker@nrl.co.uk
  • Contact Phone: +441483302133
  • Start Date: ASAP
  • Expiry Date: 14 April 2021
  • Job Ref: 1035463
NRL are currently recruiting for an Office Manager to work with one of our engineering consultancy clients in Aldgate (with some remote working) on a contract basis until October 2021. 



Role objectives: 
  • To project manage an efficient and safe reopening of BH following lock down 
  • To manage the day to day running of BH 
  • To project manage the closure of BH by end of September 
  • To liaise with Parent Companies on use of their Facilities and support coordination 
 

About the role: 
  • To project manage an efficient and safe reopening of the office following lock down 
  • To work closely with Technology (IT Team), HSSW and the Incident Management Team in planning the reopening of the office 
  • To manage the day to day running of the office whilst open including the collection of staff personal belongings and any bookings by teams to use the space for collaborative working sessions 
  • To project manage the closure of the office by end of September, including logistics for transporting any client-owned assets to other facilities 
  • To liaise with Parent Companies on use of their Facilities and support coordination of a booking system 
  • Work with Team Administrators to ensure use of the office is well structured and organised 
  • To manage the facilities & admin budget 
  • To organise catering and service of catering when required 
  • To develop an on-going relationship with the building management to ensure all services are in place 
  • Provide office inductions as required and work with the People Team to ensure inductions are of high quality and well organised 
  • To work with others should the need arise to change the office layout – this may involve some procurement and negotiation with suppliers (this may mean some weekend working but this is expected to be on an exception basis and needs prior approval) 
  • To ensure notice boards, break out areas, meeting rooms, public areas are clean, tidy and reflect the image of a major infrastructure project 
  • To understand, role model and actively implement the agreed ways of working for the office (e.g. COVID compliant and the principles of agile working) 
  • To develop a ‘fit for purpose’ front reception/welcome desk service 
  • To work with parent companies, HSSW and the People Team to make individual reasonable adjustments as required 
  • To assure the office has adequate first aiders/fire wardens and that people who may need assistance in exiting the office in an emergency is appraised of process 
  • To feedback on evacuation exercises 
  • To always maintain a secure office 
  • To deliver parent company programme governance requirements as required 
  • To consider programme legacy and in all decision making in the same way as cost, risk and time 
  • To look for ways to encourage innovative thinking around how to improve legacy benefits 
  • To hold health, safety, security and wellbeing (HSSW) as a key programme value and to participate in the creation, development and implementation of HSSW strategies by the programme leadership team 
 

What you will need: 
  • Strong office management experience 
  • Ability to communicate at all levels within the business 
  • Key attention to detail skills 
  • Strong background within administration, experience at administration manager/office manager level 
 

What is in it for you:    
  • Competitive hourly rate
  • Stable contract duration
  • Opportunity to work with a large engineering consultancy