At this level a Planning Engineer (PMO Scheduling Specialist) is responsible for applying schedule management independently primarily in complex situations across P3M. Preparing and maintaining integrated schedules of project and/or programme activities and events, taking into account of dependencies and resource requirement.
Top 5 Major Tasks and Activities:
- Develop/implement and maintain the Project structures (WBS/OBS/RBS/CBS)
- Develop/baseline and maintain the Project integrated schedule. (Level 1-3)
- Ensure alignment between the integrated scheduling toolset and the companies financial and material demand toolset. This includes alignment of any Level 4/5 schedules.
- Regular status update of the integrated schedule and the provision of metrics (eg critical path/total float) and schedule analysis of the impact to the project.
- Resource/cost loaded schedules to inform the IBP and also to provide financial status of the project
- Provision of schedule risk analysis updates on a monthly basis and to inform the baseline
- Inclusion of key milestones and status against these
- Critical path analysis of the integrated schedule on a regular basis
- Correctly record project progress in the schedule), reschedule to take effect of the progress data and communicate the results to the project team and advise of any appropriate corrective action.
- Understand and report on project using Earned Value Analysis techniques and interpret/communicate the results and any corrective action to the project team.
- Establishing and leading on Interactive Planning workshops
- Leading on Rolling Wave (lookahead) meetings
- Ensuring that the schedule is cost loaded in line with the Baseline budgets
- Ensuring that the schedule is updated with forecast dates and Estimates at Completion (EAC’s)
- What-if scenarios
- Support to commercial change process, impact assessments and execute change control process as appropriate
- Inclusion of key supplier and subcontract schedules
- Lead on alignment of schedule to project change register.
- Attending and contributing the business Scheduling Community of Practise
- Project Cardinal Date Plan
- Level 3 Integrated Baseline Schedule
- Schedule Risk Analysis
- Schedule variance reporting/analysis
- Critical Path reporting/Analysis
- Toolset alignment reports
- Resource Profiles
- EVM Data
- Archived Schedules
- Scheduling maturity model
- PM Controls Framework
- Extensive recent and relevant experience in a similar environment / business sector
- Extensive experience applying schedule management in a complex environment
- Awareness of various contracting methodologies (e.g. FIDIC/NEC3/JCT etc…)
- Advanced knowledge of scheduling toolsets e.g. Primavera/MSP etc…
- Quantitative risk analysis experience
- Forensic Planning
- Full project lifecycle experience from bid phase through to close out
- Ideally a bachelor's degree (or equivalent) in engineering / project / construction management or a related field
- Professional qualification (eg APM/Acoste/RICS) (or equivalent)
Key Technical Skills:
- Proficient (applies the competence independently, primarily in complex situations , supervises others applying the competence , has a detailed knowledge in complex situations and can critically evaluate and adapt as required) in the following APM competencies –
- Schedule Management – The process for developing , baselining and monitoring of an integrated schedule to inform the direction of the project
- Resource Management – the process of identifying and scheduling the resources (people/facilities/materials etc..) required to implement the programme
- Independent Assurance – gathering independent evidence that the information from projects and/or programmes is valid and are likely to achieve their aims.
- Frameworks and methodologies – the appropriate adoption of specific frameworks and methodologies for the management of integrated schedules and tailoring of these
- Stakeholder and Communications management – the systemic identification and analysis of stakeholders , and the planning and conduct of interactions to engage and communicate with them
- Governance arrangements (incl quality) – the organisational and project specific processes, standards and guidelines for the governance of projects, including the process of initiation, review, handover and close out
- Competent (applies the competence independently, primarily in situations of limited complexity , has a comprehensive knowledge in situations of limited complexity) in the following APM competencies
- Budgeting and Cost Control – the process for setting agreed budgets and the control of forecast and actual costs against that budget. Use of tolerances and performance management
- Reviews – the legal, regulatory and organisational requirements for review, the range of factors that need to be evaluated during reviews, and how these may vary throughout the lifecycle of the project
- Change Control – the features of a rigorous change control process , and how to establish, implement and maintain a change control process
- Contract Management - The nature of contracts and statements of work , and the implications for the contracting organisations and the suppliers into this
- Please refer to APM Competence Framework for full list of competencies and further detail