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Senior Project Administrator (STO009D)

  • Location: Stockton-on-Tees
  • Salary: negotiable
  • Job Type:Permanent

Posted 12 days ago

  • Sector: Oil, Gas and Petrochemical
  • Contact: Jennifer Zoller
  • Contact Email: jzoller@nrl.co.uk
  • Contact Phone: 0191 415 3300
  • Start Date: 2022-07-11
  • Expiry Date: 22 July 2022
  • Job Ref: DaXtra_3927768
Role Context:

The role of the Senior Project Administrator is to ensure that the administrative requirements of the Project and Management team are met effectively. 

You’ll be:

Generating Worley / Project associated forms (i.e. personnel Requisitions, new start forms, travel requisitions, Change Control and Change of Engagement)

Organising new start details and liaise with relevant internal stakeholders to ensure set up for day one

Arranging hardware/software, furniture for new starts joining the project

Managing relevant Project documentation

Managing and updating the office floor plan

Proactively managing Project Management Team diaries

Creating and issuing weekly / monthly project reports

General Administration duties (photocopying, filing, scanning etc.)

Ensuring rescinded/superseded documents are managed

Arranging travel and accommodation

Producing meeting minutes

Arranging external meetings for project personnel

Arranging lunches when required

Ensuring project holidays are recorded

Collating expenses for approval and distributing appropriately

Ensuring the project filing systems are maintained and archived

Maintaining the Project SharePoint site

Arranging training courses for personnel

Attending weekly project meetings and updating action trackers as required

Coordinating and organising project events

Provide holiday cover to other Project Administrators

 

You'll have:

Demonstrable experience working in a similar role previously

Good understanding of office administration processes and practices

Experience using major software packages i.e. Microsoft Word/Excel and PowerPoint

Working knowledge of SharePoint software, with experience uploading documentation

Ability to interface and interact with Management and Client Representatives at all levels

Experience in the production of detailed documents and reports

Good understanding of travel booking process

Sensitivity in handling confidential information

Ability to demonstrate a strong commitment to safety

Strong interpersonal and networking skills to work within a multicultural work group

Ability to listen and learn, multi-task and use own initiative

A flexible approach to working, embracing change in a rapidly evolving work and market environment

Ability to comply and adapt to Company and Client requirements

Delivery focused and committed to achievement of Project / Company goals

A desire to learn and develop not only self but others within team - good attitude to continuous improvement

Awareness of the Health and Safety at Work Regulations which relate to office practices