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Role Context:
The role of the Senior Project Administrator is to ensure that the administrative requirements of the Project and Management team are met effectively.
You’ll be:
Generating Worley / Project associated forms (i.e. personnel Requisitions, new start forms, travel requisitions, Change Control and Change of Engagement)
Organising new start details and liaise with relevant internal stakeholders to ensure set up for day one
Arranging hardware/software, furniture for new starts joining the project
Managing relevant Project documentation
Managing and updating the office floor plan
Proactively managing Project Management Team diaries
Creating and issuing weekly / monthly project reports
General Administration duties (photocopying, filing, scanning etc.)
Ensuring rescinded/superseded documents are managed
Arranging travel and accommodation
Producing meeting minutes
Arranging external meetings for project personnel
Arranging lunches when required
Ensuring project holidays are recorded
Collating expenses for approval and distributing appropriately
Ensuring the project filing systems are maintained and archived
Maintaining the Project SharePoint site
Arranging training courses for personnel
Attending weekly project meetings and updating action trackers as required
Coordinating and organising project events
Provide holiday cover to other Project Administrators
You'll have:
Demonstrable experience working in a similar role previously
Good understanding of office administration processes and practices
Experience using major software packages i.e. Microsoft Word/Excel and PowerPoint
Working knowledge of SharePoint software, with experience uploading documentation
Ability to interface and interact with Management and Client Representatives at all levels
Experience in the production of detailed documents and reports
Good understanding of travel booking process
Sensitivity in handling confidential information
Ability to demonstrate a strong commitment to safety
Strong interpersonal and networking skills to work within a multicultural work group
Ability to listen and learn, multi-task and use own initiative
A flexible approach to working, embracing change in a rapidly evolving work and market environment
Ability to comply and adapt to Company and Client requirements
Delivery focused and committed to achievement of Project / Company goals
A desire to learn and develop not only self but others within team - good attitude to continuous improvement
Awareness of the Health and Safety at Work Regulations which relate to office practices
Senior Project Administrator (STO009D)
- Location: Stockton-on-Tees
- Salary: negotiable
- Job Type:Permanent
Posted about 3 years ago
- Sector: Oil, Gas and Petrochemical
- Contact: Jennifer Zoller
- Contact Email: jzoller@nrl.co.uk
- Contact Phone: 0191 415 3300
- Start Date: 11 July 2022
- Expiry Date: 19 July 2022
- Job Ref: DaXtra_3927768
The role of the Senior Project Administrator is to ensure that the administrative requirements of the Project and Management team are met effectively.
You’ll be:
Generating Worley / Project associated forms (i.e. personnel Requisitions, new start forms, travel requisitions, Change Control and Change of Engagement)
Organising new start details and liaise with relevant internal stakeholders to ensure set up for day one
Arranging hardware/software, furniture for new starts joining the project
Managing relevant Project documentation
Managing and updating the office floor plan
Proactively managing Project Management Team diaries
Creating and issuing weekly / monthly project reports
General Administration duties (photocopying, filing, scanning etc.)
Ensuring rescinded/superseded documents are managed
Arranging travel and accommodation
Producing meeting minutes
Arranging external meetings for project personnel
Arranging lunches when required
Ensuring project holidays are recorded
Collating expenses for approval and distributing appropriately
Ensuring the project filing systems are maintained and archived
Maintaining the Project SharePoint site
Arranging training courses for personnel
Attending weekly project meetings and updating action trackers as required
Coordinating and organising project events
Provide holiday cover to other Project Administrators
You'll have:
Demonstrable experience working in a similar role previously
Good understanding of office administration processes and practices
Experience using major software packages i.e. Microsoft Word/Excel and PowerPoint
Working knowledge of SharePoint software, with experience uploading documentation
Ability to interface and interact with Management and Client Representatives at all levels
Experience in the production of detailed documents and reports
Good understanding of travel booking process
Sensitivity in handling confidential information
Ability to demonstrate a strong commitment to safety
Strong interpersonal and networking skills to work within a multicultural work group
Ability to listen and learn, multi-task and use own initiative
A flexible approach to working, embracing change in a rapidly evolving work and market environment
Ability to comply and adapt to Company and Client requirements
Delivery focused and committed to achievement of Project / Company goals
A desire to learn and develop not only self but others within team - good attitude to continuous improvement
Awareness of the Health and Safety at Work Regulations which relate to office practices