Role Responsibilities:
- General document production and typing duties
- Diary management for local management team and provide PA support to local team
- Travel arrangements and preparation for both domestic and international travel for local management team
- Organising audio and video conference calls for local management team
- Management of Approved Suppliers to ensure on-boarding compliance
- Support Ethics and Risk compliance processes and preparation of necessary paperwork
- Support project QA compliance and document filing
- Maintaining and updating of Contact Relationship Management Database (CRM)
- Assisting local management team with Expenses, timesheets and work schedules
- Administration of holiday entitlement for local management team
- Ownership of smaller projects - control of stationery stock, photocopier supplies, office consumables
- Managing office welfare facilities – kitchen, consumables, catering etc
- Supporting conference and client event management activities
- Organising and storing paperwork, documents and computer-based information
- Dealing with incoming email and post/scanning documents
- Ensuring local management team are well prepared for meetings have necessary documentation and briefing papers
- Liaising with clients including arranging marketing meetings, welcoming and looking after visitors, checking and managing local management team e-mail accounts
- Flexibility to assist local management team in meeting business/project deadlines
Role Requirements:
- Excellent communication and organisational skills
- Ability to efficiently manage time and workload
- Attention to detail
- Hours flexibility
- Understanding of engineering terms (desirable)
- Intermediate/advanced knowledge of MS Word, Excel, PowerPoint, Publisher and Outlook
- Knowledge of other applications including Visio and Map Point desirable
- Opportunity to work in an exciting and rapidly expanding company
- Competitive salary
- Long contract