About the role:
- Managing and maintain templates, spreadsheets and databases.
- Control documentation in/out, including reproduction, collation, transmittal etc. and maintain an outgoing Document Control register.
- Control, reproduce and issue of large scale Drawings to Workshops and maintain registers.
- Interfacing with Manufacturing Workshops – manage and control all manufacturing drawings and restricted drawing held within the Workshops environment. (departments include Goods Inward, Industrial Engineers, Fabrication, Machine Shop and Assembly)
- Compilation and completion of all the Lifetime Quality Records for internal and external Clients.
- Build strong working relationships with internal Team Leaders, Sub Contractors and Suppliers to ensure information is distributed efficiently, and information related queries are dealt with quickly.
- Work closely with Project Managers/Project Engineers in order to ensure all key project personnel are notified of incoming deliverables
- File incoming documents, scanned documents and email attachments within the DMS
- Maintain records of all outgoing documents within the DMS
- Co-ordinate archiving of documents
- Provide guidance within the business on the Document Management System processes and usage
- Assist with the Training of new personnel on the DMS, and provide assistance with DMS Queries
- Assisting departments with queries on documentation requirements and submissions
What experience you will need:
- GCSE’s in Maths and English
- Minimum 2 years’ Experience in an Administration Environment
- Proficient in IT and Microsoft Packages
- IT Qualifications - Desirable
- An Awareness of Document Management Systems – Desirable
- Basic Understand of Engineering Drawings – Desirable
- Good Communication (verbal and written)
- Good organisational skills
- Team Player
- Ability to prioritise and multi-task
- Working using own initiative