HR Administrator

Purpose/Role



To carry out the role of People Administrator and support and assist the People Delivery team in the effective provision of People Administration to the People function and wider business. The People Administrator will provide a professional, customer-focused administration service to the People Delivery Team and to managers across the business, ensuring the application of best practice and established processes and procedures, whilst following work instructions.





General People Administration support:

Manage day-to-day People Administration relating to New Starts; Contractual Changes and Leavers, as well as generalist People activities, including system/tracker update, reporting and stakeholder notifications where appropriate 
Produce and issue employment contracts, addendums/variations, and associated documentation. All documentation to be prepared and actioned within agreed timescales to ensure value adding service is delivered to the business 
Ensure documentation issued is always current, relevant, and appropriate 
Ensure that all personal data is managed in line with Data Protection legislation and Company policy 
Maintain accurate and complete worker records and ensure that all systems are updated, and that data quality/integrity is maintained at all times 
Produce accurate and timely reports in line with reporting schedule and/or on demand requests 
Accurately update systems, trackers, and all documentation
Complete administration for benefits (for example: Pensions and Healthcare) and follow-up on outstanding or incomplete paperwork 
Liaise with People delivery teams and employees as required to provide a quality People Administration service, ensuring business needs are always met  
Deal promptly and professionally with queries raised by employees, managers and external stakeholders
Support colleagues with day-to-day activities to ensure that deadlines and standards are met and commitments honoured 
Participate in training/mentoring of new and existing colleagues
Ensure own understanding and compliance with People policies and procedures, as well as mandatory Ethics and Compliance requirements 
Attend meetings and produce minutes as required 
Manage the People function’s stationery requirements and handle and distribute incoming and outgoing mail
Any other relevant duties, as directed

Role Requirements

Standard Grade English & Maths
Demonstrable experience in a busy, fast paced organisation
System/Database management
Professional approach
Excellent written and verbal communication skills
Good relationship building skills; understanding of internal customer relationships and ability to work with people at all levels
Customer-focused and solution-driven
Discreet and ability to maintain confidentially at all times
Ability to work effectively as part of a team and autonomously
Able to prioritise a demanding workload in line with requirements, whilst maintaining accuracy and delivery in line with expectation
Positive, with a "can do" attitude; pride in own work and a flexible approach to working
Willingness to learn and ability to apply continuous learning in order to add value to the business
Assume responsibility for own work completion, as well as quality of work delivered