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Receptionist (6 months)

Posted 23 days ago

  • Sector: Infrastructure
  • Contact: Tristan Walker
  • Contact Email: twalker@nrl.co.uk
  • Contact Phone: +441483467294
  • Start Date: ASAP
  • Expiry Date: 20 September 2021
  • Job Ref: 1037511
NRL are currently recruiting for a Receptionist for work with an engineering consultancy to work in London Bridge on a 6 month contract basis.

About the role:

Reception / Front Desk
  • Answer and appropriately direct incoming calls.
  • Greet visitors; determine nature of business and direct to appropriate individual.  
  • Ensure completion of any visitor management tasks including review of Office Safety Induction Presentation.
  • Maintain guest and visitor sign in/out; oversee the distribution and return of employee and visitor access badges.
  • Assist in building or suite access control and the maintenance of a safe, healthy, and secure office.
  • Maintain local contact lists, if appropriate.
  • Maintain neat and organized front office area.
  • Manage conference room use, reconcile conflicts, and post schedules (if appropriate). 
  • May assist with meeting setup, including procuring food and equipment. 
  • May perform other duties in support of the facility team or general office, as needed.
Mail
  • Prepare and process incoming and outgoing mail (includes determining and affixing postage).
  • Maintain records on outgoing registered mail and packages and reconcile charging errors as needed.
  • Handle special requests for mail, package, shipping-freight services.
  • Ensure compliance with all legislation related to the handling and shipping of materials. 
  • May assist with mass mailings (generating distribution lists, labels, etc.).
Maintenance
  • Respond to requests for facility maintenance or repair.
  • Ensure completion of routine and required building or equipment service.
  • Maintain equipment manuals and logs.
General Support
  • Purchase and stock office supplies.
  • Follow appropriate standard supply and related cost charging guidelines.
  • Respond to internal requests for facilities service or repairs and contact property management or external providers as appropriate.
  • Assist with tasks related to facility management and appearance.
  • Assist with facility Health, Safety, Security, and Environmental tasks in line with Beyond Zero.
  • Support Plan Beyond goals and tasks related to Office Sustainability.
  • Create or order Jacobs identification badges, and provide building or suite access card management. 
  • Direct staff to corporate guidance on “best practices” for archiving, and coordinate box storage and retrieval.
  • Upkeep of floor plans, phone lists, and other office information.
  • May track office head counts or update other Facility related data as needed or requested.
  • Assist in preparation of space and resources for new hires or transfers.
  • In the event of an office remodel, reconfiguration, or move – provide support to Facilities project manager as requested.  
  • Assist or manage internal furniture moves, reconfigurations, or installations as needed.
  • Serve as backup to Facility Lead on tasks related to local day-to-day operations. Cross train with Lead (or others as appropriate). 
  • Other support to Real Estate Operations as needed or requested.
Additional notes
  • Responsibilities may require physical activity including some or all of the following: bending, stooping, walking, pushing, lifting up to 50 lbs., climbing stairs and / or ladders, sitting for long periods, and typing.
  • May perform tasks that are custodial in nature, including those related to office and break room/kitchen maintenance.
  • Role is office-based.
  • May require occasional after-hours work during a facility project or emergency event.
What you will need:
  • Previous front of house / reception experience
  • Proficiency in Microsoft packages
  • Confident ability in answering and directing calls
What’s in it for you?
  • Competitive hourly rate
  • Opportunity to utilise skillset
  • Opportunity to work for a large engineering consultancy